Completely reformat a document

Hi,



I've been given a document CS3 that needs to be completely redone. There were previously photos in the doc, they are no longer there, but the text is formated as if leaving space for frame or something.



If I go in and use delete I can rejoin all the sentences but its some 75pages!! There are no setting under paragragh style, nexted paragraphs, so I don't know where to start.



I am new to InDesign CS3, so please make the instructions simple/details when possible.



Any help greatly appreciated.

Thanks,

Jessica
Completely reformat a document
%26gt; There were previously photos in the doc, they are no longer there,



Why not? Where did they go?



%26gt; If I go in and use delete I can rejoin all the sentences



Sentences are not joined? Do you mean that each line has a return at the

end? Or something else?



%26gt; There are no setting under paragragh style



If it's an Indesign file, there have to be paragraph style settings.



Did you maybe copy text from a PDF and paste it into an empty Indesign file?



--

Kenneth Benson

Pegasus Type, Inc.

www.pegtype.com
Completely reformat a document
Hi Kenneth,

thanks for responding.

The photos were removed before I got the document. I have a slew of photos to paste in but they may not all be the ones previously there.



Sentences are not joined,

they look like this and seem

be leaving room for a frame.



About the paragraph style setting,I meant there aren't any user defined settings.



I don't know how the file came to be - I've just been tasked with cleaning it up.



Any thoughts?

Jessica

While you mentioned it, let me ask ... just for my education ..



what difference would it make if the doc was copied from a pdf and pasted into a Indesign file?



Again, thank you



Jessica

%26gt; Sentences are not joined,

%26gt; they look like this and seem

%26gt; be leaving room for a frame.



But the three lines above are not sentences. They are lines, probably

with hard returns at the end of each one. You can tell whether they're

returns or forced line breaks by showing hidden characters (Type %26gt; Show

Hidden Characters)



If you want to get rid of hard returns, search for {space}\p and replace

with {space}, where {space} is a regular spacebar space. This will get

rid of all hard returns preceded by a space.



If you want to get rid of forced line breaks, search for {space}\n and

replace with {space}. This will get rid of all forced line breaks

preceded by a space.



Text with breaks like this could have come by copying text from a PDF

(which is why I asked). Or it could have come by copying text from an

email or any one of several different sources. Often text like this uses

a hard return at the end of every line and a double return at the end of

every paragraph. (Copy everything in this post and paste it into

Indesign to see what I mean.) In that case, it's even easier. Just

search for \p\p and replace with a temporary code, like {return}, search

for \p and replace with space, search for {return} and replace with \p.

This preserves the double returns as single returns and replaces all the

other returns with spaces.



--

Kenneth Benson

Pegasus Type, Inc.

www.pegtype.com

The PDF format is a finished entity in that it is now intended for further manipulation. So it does not have the

niceties of a word processor or DTP format in retaining flowing text. Every line that you see on the screen will copy

and paste as a separate line with a hard return at its end.



k

''not intended'', not ''now intended''. Sorry.



k

Hi,



first, I turned on hidden characters, and sure enough, the lines are filled with hard returns ...



Then I tried find/change as you suggested... ''Search all, 0 replacement made''



There's just got to be a way to change this without doing it manually.

(she said as she ran screaming through the house!)



Jessica

Oh Ken!



I found it, it was to Find /r (end of paragraft) and replace with space!!



Thank you so incredibly much for this easy solution



Warmest regards

Jessica!

My apologies. I'm getting my software mixed up. Not \p but ^p will find

end of paragraph in Indesign. (\p finds end of paragraph in Framemaker.)



--

Kenneth Benson

Pegasus Type, Inc.

www.pegtype.com

But you now need to check that you haven't removed any paragraph ends where you really need them.



k