TOC in InDesign

Okay I guess I should start a new thread since I'm talking about the TOC instead of Bookmarks now. I should have been using a TOC to begin with, but now I'm experimenting with how to use it. Works great! But here's a question I've come up with:



I set up 3 different TOCs in the magazine now (feature articles, departments, and advertisements). The problem I have is that if I need to update one of them, I can't pick the one to update. It just updates whatever I did last which sometimes means I've overwritten one TOC with another. I guess I can generate them all again, but I would have thought I could update them individually. Or update all of them at once (that would work too).



I'd combine them, but I don't see any way to tell InDesign to show ALL of Level 1 before Level 2 or ALL of Level 3 before Level 4. Is there any way to do it that way? (Without that option, the advertisements get all mixed in with the rest of the articles.)



Any ideas? I'm newly experimenting with this feature (haven't really used it before).



Thanks, Phyllis
TOC in InDesign
TOCs live in their own frames. If you need to cut material out of a TOC

and paste into text, make the frame for it off the edge of the

pasteboard or on a hidden layer. This might (trying to remember) wreck

the bookmarks, though. Click in the frame and update TOC. Only the TOC

you have the cursor in will update.



--

Kenneth Benson

Pegasus Type, Inc.

www.pegtype.com
TOC in InDesign
Hey, there's where I'm having a problem: If I, for example, click in the frame that has the Departments TOC and choose Layout -%26gt; Update Table of Contents, it then replaces the content of that frame with the Advertisement TOC (the last one that I had created). So I'm misunderstanding something somewhere...



Thanks, Phyllis

I don't understand that.



With nothing selected and the cursor not in text, try Layout %26gt; Table of

Contents, choose the TOC style you want, and then Okay. You should get a

loaded cursor. Click the loaded cursor off the edge of the page, delete

the frame holding the old TOC, move the new TOC onto the page where it

belongs.



Now plant the text cursor in the new TOC and update. Does it update it

with the proper TOC?



--

Kenneth Benson

Pegasus Type, Inc.

www.pegtype.com

Looks like my earlier reply disappeared wherein I said:



For each TOC you must have a separate TOC Style. If you are using the same style to more than one TOC (hard to imagine why you would want to do that, but I suppose you could want the same info in two places) then you will have the problem you describe.



I'm not even sure, in those circumstances if the one story retains its TOC status if you use its style to make a TOC elsewhere.



Dave

Thanks! I'd been too busy at work to test it again yet, but it's true that I hadn't named a style. I was testing it for the first time so just didn't think to do that. I'll try it with named TOC styles and see if I have better luck!



Thanks, Phyllis

Yeah it worked great once the styles were named. Very cool. I'm planning to use these TOCs from now on.



One thing I noticed is that some of my feature stories have different styles of headings (depending on the article %26amp; imagery). I could make a bunch of feature styles I guess, but maybe I should tag those pages the way I'm doing the ads (with an invisible box with the feature title in it)? I wish there was a non-style-based way of tagging something for the TOC. Anybody else have that as an issue? Luckily the Department headings are all exactly the same so that's an easier TOC to create.



Hope that made sense.



Thanks for all the help!!!

Phyllis

You could do it with separate tags, as with the ads (and I really only say to do it with the ads because so many ads come in form elsewhere and probably don't have a paragraph with exactly what you want the listing to be), or just add all the various heading styles to your TOC style so they will all be picked up and included, which I think makes more sense.



Peter

Yeah most of the ads are PDFs only so I can't touch the styles in them -- and they come in from all over the place.



I guess I'll just see how many different styles I have in the next issue.



Thanks for the input! This is definitely going to improve my workflow. :-)



Thanks, Phyllis

PDF ads don't have anything in them that you can use for a TOC (maybe that's what you mean), so you HAVE to add your own tags. Only live, editable text is scanned by the TOC process when looking for styles.



Peter

Yes, that's what I meant! I'm adding nonprinting tagged boxes over them with the name in the TOC style. It's not too painful and will be a big help at the end. The ads get moved all over the place so it'll be helpful to have an index that I can constantly update (easily).



Thanks, Phyllis

clarins